In today’s job market, most companies use an Applicant Tracking System (ATS) to streamline the hiring process. An ATS is software that helps recruiters manage large numbers of applications by scanning, sorting, and ranking resumes. When you apply online, your resume and cover letter go through this system before they even reach a hiring manager’s desk. If your application doesn’t make it past the ATS, it’s unlikely a human will ever see it. To improve your chances, it’s crucial to understand how these systems work and how to make your resume stand out.
Here are five strategies to help your resume get past the ATS filters and into the hands of hiring managers.
1. Use Keywords from the Job Description
One of the main functions of an ATS is to scan resumes for specific keywords related to the position. If your resume doesn’t contain enough of these keywords, it may be filtered out early in the process. Review the job description closely, paying attention to the skills, qualifications, and duties listed. Make sure your resume includes those keywords, especially in sections like “Experience” and “Skills.” But be careful not to overdo it; your resume should still read naturally.
2. Choose a Simple, Clean Format
ATS software can struggle with overly complex resume designs, graphics, tables, and unusual fonts. Stick to a straightforward format with clearly labeled sections like “Work Experience,” “Education,” and “Skills.” Use standard fonts such as Arial, Calibri, or Times New Roman, and avoid embedding images or charts. A clean, minimal layout will increase the chances that the ATS can read and process your information accurately.
3. Use Both Full Terms and Abbreviations
Many ATS software programs search for both full terms and abbreviations, but it’s a good idea to include both versions to increase your odds. For example, if the job requires experience with “Customer Relationship Management,” include both “Customer Relationship Management” and “CRM” in your resume. This approach ensures that your application is picked up regardless of which term the system is set to prioritize.
4. Tailor Your Resume for Each Application
While it can be tempting to send the same resume to multiple job openings, tailoring your resume for each position can make a significant difference. Customize your resume by emphasizing relevant experiences, skills, and accomplishments that match the job description. By doing this, you’re aligning your resume with what the ATS is likely programmed to scan for, which increases your chances of advancing.
5. Include Relevant, Measurable Achievements
Hiring managers want to see not only what you did in previous roles but also how well you did it. Quantifiable achievements, such as “Increased sales by 20% in six months” or “Reduced processing time by 30%,” show the impact you made in previous positions. Including these accomplishments helps the ATS identify specific skills and contributions and grabs the hiring manager’s attention if your resume reaches them.
Final Thoughts
While an ATS can feel like a barrier, using these strategies can help your resume pass through its filters. By including relevant keywords, choosing a simple format, using both full terms and abbreviations, tailoring your resume for each application, and highlighting measurable achievements, you’re giving yourself the best chance to get noticed by hiring managers. Remember, the goal is to create a resume that not only appeals to the ATS but also shows your unique qualifications once it reaches human eyes.